One system of record · Built on double-entry
One platform for equipment repair, rental & cylinder operations.
F7 Business Suite runs your work orders, rental agreements, and cylinder fleet on a true double-entry ledger — so every job, every asset, and every dollar reconciles.
ENCRYPTED IN TRANSIT & AT RESTDAILY BACKUPSYOUR DATA STAYS YOURS
BUILT FOR
WELDING & GAS SUPPLIERS
MACHINE REPAIR SHOPS
EQUIPMENT RENTAL
INDUSTRIAL DISTRIBUTORS
01 — Modules
Three operations. One system of record.
Each line of business gets purpose-built tooling — and posts to the same ledger underneath.
01
Equipment Repair
Intake to invoice for every work order — diagnostics, scheduling, parts, and labor, billed straight to the ledger.
Work orders & job costing
Technician dispatch & time
Parts inventory & markup
Repair quotes & warranties
02
Equipment Rental
Reservations, agreements, waivers, and returns with utilization you can see — and revenue that accrues automatically.
Reservations & availability calendar
Kits, damage waiver & sub-rentals
Serialized fleet with hour meters
PM agreements & fleet ROI reporting
03
Gas Cylinder Rental
Track every cylinder by serial through fill, hire, and return — with demurrage and asset aging built in.
Serial & balance-based tracking
Daily, monthly, lease & demurrage billing
Fill plants, gas lots & traceability
Ownership, full/empty & audit controls
01b — Industries
Purpose-built for the trades we come from.
Gas & welding
Welding & Gas Suppliers
Cylinder balances, lease + overage billing, fills, and gas-lot traceability.
Service
Welder & Machine Repair
Work orders that pull parts from stock, backorder + PO, and post COGS.
Rental
Equipment & Tool Rental
Hourly-to-lease rate tiers, recurring billing, delivery routes, driver app.
Distribution
Industrial Distributors
Sell, rent, and repair on one double-entry ledger and one login.
02 — The accounting backbone
Double-entry, not bolted on.
Most field-service tools treat accounting as an export. F7 posts both sides of every transaction the moment it happens — a repair invoice, a rental accrual, a cylinder demurrage charge — straight into the general ledger.
Every transaction reconciles
Debits equal credits on every posting — no orphaned revenue, no manual journal cleanup.
Real-time financial position
Trial balance, P&L, and AR aging update the instant a job closes or a cylinder ships.
Audit-ready by default
Immutable entries traceable to a user, document, and timestamp for every period.
JE-0912
POSTED · 06/28/2026
One invoice. Both sides posted automatically — revenue recognized, receivable created, and reconciled in real time.
03 — Platform
Built to run many companies at once.
Your data, kept apart
Every company gets its own isolated database — your books are never mixed with anyone else's.
Role-based access
Controllers see debits and credits; the yard sees jobs and assets. Everyone sees only their lane.
Real-time reporting
Trial balance, P&L, AR aging, and utilization — without exporting to a spreadsheet.
Complete audit trail
Every posting is immutable and traceable to a user, document, and timestamp.
Configurable tax & terms
Per-jurisdiction tax, payment terms, and price books across entities.
Works anywhere
Runs in your browser on any device — nothing to install at the counter, in the office, or on the truck. Light & dark mode.
04 — Everything your back office needs
One subscription. Every module.
No add-ons, no per-module charges. Every company gets the full suite from day one.
Sales that match how distributors work
Learn more →Quote to Cash
Estimates convert to orders, orders ship in as many pieces as it takes, and invoices bill exactly what shipped.
Backorders Handled
Short stock is tracked automatically, shows on the invoice as a B/O column your customer can see, and fills with one click when product arrives.
Live Availability
See what's on hand at every location while you type the order — no walking to the warehouse to check.
Smart Order Quantities
Minimum quantities and order multiples applied as lines are entered, so orders arrive sellable.
Customer-Specific Pricing
Contract prices, price levels, and volume breaks resolve automatically on every line.
Units of Measure
Buy in cases, sell in eaches. Automatic unit conversions across the entire system.
Purchasing that closes the loop
Learn more →Reorder Points
Set reorder points and quantities — the suggested-order screen shows what to buy before you run out.
PO from a Backorder
Raise a purchase order straight from a customer's backordered lines, grouped by preferred vendor.
Receiving that Updates Costs
Receive against the PO — quantities and item costs update the moment product hits the dock.
Ordered / Received / Billed
Three-way control so you never pay for product that didn't arrive.
Bills & Payments
Vendor bills, batch payments by due date, vendor credits — and checks printed straight from Pay Bills.
Real double-entry accounting
Learn more →General Ledger
Every invoice, bill, and adjustment posts both sides automatically — the books are always in balance.
Financial Statements
P&L, balance sheet, cash flow, trial balance, AR/AP aging — current the moment you open them.
Budgets vs Actuals
Build budgets by account and period, then track how the year is really going.
Fixed Assets & 1099s
Depreciation schedules for your equipment and 1099 tracking for your vendors.
Year-End Close
Close the year and lock the books through a single date — no monthly closing ritual.
Banking & Sales Tax
Bank reconciliation, signed check runs on your own stock, exemption certificates, and one-click tax remittance per agency.
Custom Report Builder
Build the report your accountant keeps asking for — guided, no formulas required.
Industrial gas & cylinder operations
Learn more →Cylinder Tracking, Two Ways
Track every cylinder by serial number, or run simple per-customer balances — or both.
Every Rental Billing Type
Daily rental, monthly recurring, lease agreements with committed counts and overage billing, and demurrage charges — plus promo rates and proration.
One-Click Billing Runs
Run the month's rental billing in one click, on any billing day — a pre-flight check flags the problems that produce wrong invoices first.
Stock & Ownership by Location
Cylinder stock at every location with full/empty status — and ownership tracked across your fleet, vendor-owned, and customer-owned cylinders.
Fill Plants & Gas Lots
Record fills at your own fill plants or outside vendors, with lot numbers and grades, so every cylinder traces back to its gas.
Driver Cylinder Counts
Drivers count cylinders at the customer's site and the balance reconciles on the spot — billing runs on counted reality.
Bulk Tank Monitoring
Tank levels, usage forecasting, resupply planning, and metered billing for bulk gas customers.
Hazmat & DOT Compliance
Requalification and inspection due dates, hazmat shipping profiles, and an SDS library your customers can access.
Scan to Find Any Asset
Scan an RFID tag, barcode, or serial and pull up the cylinder or tank instantly.
Service & repair
Learn more →Work Orders
Parts and labor on one ticket, pulled from stock, with true job cost when you invoice.
Technician Scheduling
A service calendar for the whole shop — dispatchers drag to reschedule, techs see their own day.
Check-In & Custody
Check a machine in at any location and track custody door-to-door — you always know whose hands it's in.
Shop Pool & Tech Queues
Jobs land in a shop pool, technicians work their own queues, and the shop dashboard shows where every machine stands.
Repair Quotes
Email the quote for approval before parts are ordered, then convert approval straight to the work order.
Warranty Claims
Bill the warranty provider and the customer on one work order — and get reimbursed via provider invoice or vendor credit.
Labor Rate Menus
Standard labor rates on a menu, so every tech bills the same job the same way.
Delivery Routes
Load trucks, route stops — including machine deliveries and pickups — and give drivers their day on a phone or tablet.
Proof of Delivery
Signature, GPS location, and photo captured at the customer's door on every delivery stop.
Runs your whole shop
All solutions →Point of Sale
Counter sales with cash drawer, receipt printing, and barcode scanning — posted to the books instantly.
Customer Portal
Your customers place orders, check cylinder balances, and view invoices, statements, and safety data sheets — under your logo.
Driver App
Deliveries with signature, GPS, and photo proof — plus on-site sales and machine pickups, signed at the door.
Warehouse App
Receiving, picking, and counts from the aisle — with barcode and RFID lookup on any item or asset.
Sales Reps & Commissions
Assign reps to customers and orders, and run commission reporting on what actually invoiced.
Custom Fields & Columns
Add your own fields to documents and your own columns to line items — they carry through to print and email templates.
Document Designer
Design invoices, POs, statements, and checks with your logo — unlimited templates, pick one per document.
Email from Your Address
Send invoices and statements from your own company email, so customers recognize the sender.
Print Anywhere
Print to any counter, office, or warehouse printer the moment a document is ready.
Employee Time Clock
Clock in and out with lunch and break tracking; managers approve timesheets and run the payroll report. Turn it on only if you want it.
Per-User Permissions
Custom roles and granular permissions, so every team member sees only what they need.
Complete Audit Trail
Every document keeps its full revision history — who changed what, and when.
Encrypted
In transit and at rest
Backed up
Automatically, every day
Isolated
Your own private database
Yours
Your data stays yours — export anytime
See F7 running your yard.
A 30-minute walkthrough with your work orders, rentals, and cylinders — and the ledger underneath.