One system of record · Built on double-entry

One platform for equipment repair, rental & cylinder operations.

F7 Business Suite runs your work orders, rental agreements, and cylinder fleet on a true double-entry ledger — so every job, every asset, and every dollar reconciles.

Request a demo Log in to your account →

ENCRYPTED IN TRANSIT & AT REST·DAILY BACKUPS·YOUR DATA STAYS YOURS

Operations Dashboard

IN BALANCE

Revenue MTD

$284K

▲ 8.2%

Open WOs

▲ 4

On Hire

1,284

▲ 56

Entry

Account

Debit

Credit

JE-0912

Accounts Receivable

4,820

—

JE-0912

Repair Revenue

—

4,820

JE-0911

Operating Cash

1,150

—

JE-0911

Accounts Receivable

—

1,150

BUILT FOR WELDING & GAS SUPPLIERS MACHINE REPAIR SHOPS EQUIPMENT RENTAL INDUSTRIAL DISTRIBUTORS

01 — Modules

Three operations. One system of record.

Each line of business gets purpose-built tooling — and posts to the same ledger underneath.

Equipment Repair

Intake to invoice for every work order — diagnostics, scheduling, parts, and labor, billed straight to the ledger.

Work orders & job costing

Technician dispatch & time

Parts inventory & markup

Repair quotes & warranties

Equipment Rental

Reservations, agreements, waivers, and returns with utilization you can see — and revenue that accrues automatically.

Reservations & availability calendar

Kits, damage waiver & sub-rentals

Serialized fleet with hour meters

PM agreements & fleet ROI reporting

Gas Cylinder Rental

Track every cylinder by serial through fill, hire, and return — with demurrage and asset aging built in.

Serial & balance-based tracking

Daily, monthly, lease & demurrage billing

Fill plants, gas lots & traceability

Ownership, full/empty & audit controls

02 — The accounting backbone

Double-entry, not bolted on.

Most field-service tools treat accounting as an export. F7 posts both sides of every transaction the moment it happens — a repair invoice, a rental accrual, a cylinder demurrage charge — straight into the general ledger.

Every transaction reconciles

Debits equal credits on every posting — no orphaned revenue, no manual journal cleanup.

Real-time financial position

Trial balance, P&L, and AR aging update the instant a job closes or a cylinder ships.

Audit-ready by default

Immutable entries traceable to a user, document, and timestamp for every period.

JE-0912

POSTED · 06/28/2026

✓ BALANCED

Account

Debit

Credit

1200 · Accounts Receivable

4,820.00

—

4000 · Repair Revenue

—

4,820.00

Totals

4,820.00

One invoice. Both sides posted automatically — revenue recognized, receivable created, and reconciled in real time.

03 — Platform

Built to run many companies at once.

Your data, kept apart

Every company gets its own isolated database — your books are never mixed with anyone else's.

Role-based access

Controllers see debits and credits; the yard sees jobs and assets. Everyone sees only their lane.

Real-time reporting

Trial balance, P&L, AR aging, and utilization — without exporting to a spreadsheet.

Complete audit trail

Every posting is immutable and traceable to a user, document, and timestamp.

Configurable tax & terms

Per-jurisdiction tax, payment terms, and price books across entities.

Works anywhere

Runs in your browser on any device — nothing to install at the counter, in the office, or on the truck. Light & dark mode.

04 — Everything your back office needs

One subscription. Every module.

No add-ons, no per-module charges. Every company gets the full suite from day one.

Sales that match how distributors work

Learn more →

Quote to Cash

Estimates convert to orders, orders ship in as many pieces as it takes, and invoices bill exactly what shipped.

Backorders Handled

Short stock is tracked automatically, shows on the invoice as a B/O column your customer can see, and fills with one click when product arrives.

Live Availability

See what's on hand at every location while you type the order — no walking to the warehouse to check.

Smart Order Quantities

Minimum quantities and order multiples applied as lines are entered, so orders arrive sellable.

Customer-Specific Pricing

Contract prices, price levels, and volume breaks resolve automatically on every line.

Units of Measure

Buy in cases, sell in eaches. Automatic unit conversions across the entire system.

Purchasing that closes the loop

Learn more →

Reorder Points

Set reorder points and quantities — the suggested-order screen shows what to buy before you run out.

PO from a Backorder

Raise a purchase order straight from a customer's backordered lines, grouped by preferred vendor.

Receiving that Updates Costs

Receive against the PO — quantities and item costs update the moment product hits the dock.

Ordered / Received / Billed

Three-way control so you never pay for product that didn't arrive.

Bills & Payments

Vendor bills, batch payments by due date, vendor credits, and check printing.

Real double-entry accounting

Learn more →

General Ledger

Every invoice, bill, and adjustment posts both sides automatically — the books are always in balance.

Financial Statements

P&L, balance sheet, cash flow, trial balance, AR/AP aging — current the moment you open them.

Budgets vs Actuals

Build budgets by account and period, then track how the year is really going.

Fixed Assets & 1099s

Depreciation schedules for your equipment and 1099 tracking for your vendors.

Year-End Close

Close the year and lock the books through a single date — no monthly closing ritual.

Banking & Sales Tax

Bank reconciliation, check printing, and grouped state/county/city tax rates with filing reports.

Custom Report Builder

Build the report your accountant keeps asking for — guided, no formulas required.

Industrial gas & cylinder operations

Learn more →

Cylinder Tracking, Two Ways

Track every cylinder by serial number, or run simple per-customer balances — or both.

Every Rental Billing Type

Daily rental, monthly recurring, lease agreements with committed counts and overage billing, and demurrage charges — plus promo rates and proration.

One-Click Billing Runs

Run the month's rental billing in one click, on any billing day — a pre-flight check flags the problems that produce wrong invoices first.

Stock & Ownership by Location

Cylinder stock at every location with full/empty status — and ownership tracked across your fleet, vendor-owned, and customer-owned cylinders.

Fill Plants & Gas Lots

Record fills at your own fill plants or outside vendors, with lot numbers and grades, so every cylinder traces back to its gas.

Driver Cylinder Counts

Drivers count cylinders at the customer's site and the balance reconciles on the spot — billing runs on counted reality.

Bulk Tank Monitoring

Tank levels, usage forecasting, resupply planning, and metered billing for bulk gas customers.

Hazmat & DOT Compliance

Requalification and inspection due dates, hazmat shipping profiles, and an SDS library your customers can access.

Scan to Find Any Asset

Scan an RFID tag, barcode, or serial and pull up the cylinder or tank instantly.

Service & repair

Learn more →

Work Orders

Parts and labor on one ticket, pulled from stock, with true job cost when you invoice.

Technician Scheduling

A service calendar for the whole shop — dispatchers drag to reschedule, techs see their own day.

Check-In & Custody

Check a machine in at any location and track custody door-to-door — you always know whose hands it's in.

Shop Pool & Tech Queues

Jobs land in a shop pool, technicians work their own queues, and the shop dashboard shows where every machine stands.

Repair Quotes

Email the quote for approval before parts are ordered, then convert approval straight to the work order.

Warranty Claims

Bill the warranty provider and the customer on one work order — and get reimbursed via provider invoice or vendor credit.

Labor Rate Menus

Standard labor rates on a menu, so every tech bills the same job the same way.

Delivery Routes

Load trucks, route stops — including machine deliveries and pickups — and give drivers their day on a phone or tablet.

Proof of Delivery

Signature, GPS location, and photo captured at the customer's door on every delivery stop.

Runs your whole shop

All solutions →

Point of Sale

Counter sales with cash drawer, receipt printing, and barcode scanning — posted to the books instantly.

Customer Portal

Your customers place orders, check cylinder balances, and view invoices, statements, and safety data sheets — under your logo.

Driver App

Deliveries with signature, GPS, and photo proof — plus on-site sales and machine pickups, signed at the door.

Warehouse App

Receiving, picking, and counts from the aisle — with barcode and RFID lookup on any item or asset.

Sales Reps & Commissions

Assign reps to customers and orders, and run commission reporting on what actually invoiced.

Custom Fields & Columns

Add your own fields to documents and your own columns to line items — they carry through to print and email templates.

Document Designer

Design invoices, POs, statements, and checks with your logo — unlimited templates, pick one per document.

Email from Your Address

Send invoices and statements from your own company email, so customers recognize the sender.

Print Anywhere

Print to any counter, office, or warehouse printer the moment a document is ready.

Employee Time Clock

Clock in and out with lunch and break tracking; managers approve timesheets and run the payroll report. Turn it on only if you want it.

Per-User Permissions

Custom roles and granular permissions, so every team member sees only what they need.

Complete Audit Trail

Every document keeps its full revision history — who changed what, and when.

Explore every solution in depth →

Encrypted

In transit and at rest

Backed up

Automatic daily backups

Isolated

Your own private database

Yours

Your data stays yours — export anytime

See F7 running your yard.

A 30-minute walkthrough with your work orders, rentals, and cylinders — and the ledger underneath.

Request a demo Log in →

One system of record for industrial distributors, repair shops, rental companies, and gas suppliers.

F7 Business Suite is a product of F7 Software Inc
6934 Oak Ridge Commerce Way, United States

Solutions

Product

Company

Privacy Terms Log in →

One platform for equipment repair, rental & cylinder operations.

Three operations. One system of record.

Equipment Repair

Equipment Rental

Gas Cylinder Rental

Purpose-built for the trades we come from.

Double-entry, not bolted on.

Built to run many companies at once.

One subscription. Every module.

See F7 running your yard.